Terms and conditions

Participant responsibility

  • Participants are responsible are responsible for their own health, safety and well-being

  • Participants are required to inform Black Girls Hike UK C.I.C of any medical conditions, dietary restrictions or special needs in advance.

  • Participants are expected to behave respectfully and considerately toward other participants, staff, guides and local community.

  • It is the clients sole responsibility to ensure that they have purchased comprehensive & appropriate travel, medical and/or sports insurance for the full duration of the trip, this should include but not be limited to personal accident, holiday & cancellation insurance.

Medical and Health

All clients using Black Girls Hike UK C.I.C services should be aware that when participating in any exercise or exercise program, including outdoor activities and any other sports as within a Black Girls Hike UK C.I.C experience, that there is the possibility of physical injury, accident that could result in injury or even death. In making a reservation/booking with Black Girls Hike UK C.I.C you agree to assume such risk and agree to release & discharge Black Girls Hike UK C.I.C from any and all claims for liability, injury, loss, death and damage arising from your participation in our services.

If you have any medical conditions/s that may make you unsuitable to participate and or may impact your participation in Black Girls Hike UK C.I.C activities and services, you are required to notify us of them in full prior to making your booking.

If Black Girls Hike UK C.I.C or any member of the Black Girls Hike UK C.I.C team believe that your health or safety is at risk or if you have failed to disclose to Black Girls Hike UK C.I.C in writing of any illness, injury or previous medical conditions/reason that could impact your ability to participate, this could result in Black Girls Hike UK C.I.C’s refusal to allow you to participate in part or all of the services. In such a situation your contract may be terminated by Black Girls Hike UK C.I.C at the sole discretion of Black Girls Hike UK C.I.C without refund or compensation.

The client must confirm that he/she is in good physical and mental health and not aware of any reason why they may not be able to participate.

It is always advisable to consult with a doctor prior to beginning any type of exercise program or regime.

Itinerary changes variations or amendments

The trip schedule and activities are subject to change due to weather, local conditions, or unforseen circumstances. We will make every effort to provide similar activities or replacements where changes are necessary.

Transport

All travel and transport is specific to each Black Girls Hike UK C.I.C trip. Certain Black Girls Hike UK C.I.C trips will provide airport transfers and transfers to and from activities, in those instances dates and times will be provided to each client prior to their booked event.

Accommodations 

Accommodation option and room assignments are subject to availability and are allocated on a first come first serve basis. If you wish to request a specific room type or share accommodations with a specific participant, please notify us during the registration process.

Meals 

Black Girls Hike UK C.I.C will do our best to accommodate all dietary restrictions or preferences. Please inform us of any dietary requirements in advance. Participants are responsible for any additional meals, snacks and drinks not included in the programme.

Personal belongings

Black Girls Hike UK C.I.C are not responsible for any loss, theft, or damage to personal belongings during the retreat. Participants are advised to keep their valuables secure at all times.

Photography and media 

Photographs and videos may be taken during the retreat for promotional purposes. Participants who do not wish to be included in such materials must inform the retreat organisers in writing. Black Girls Hike UK C.I.C reserve the right to use all photos, videos and materials collected during the retreat for copyright on websites, online, social media and any other marketing material.

Privacy and data collection

Information collected during the registration process will be used for the trip related communication and planning only. We respect your privacy and will not share your personal information without your consent.

Force Majeure 

Black Girls Hike UK C.IC are not liable for delays, changes or cancellations caused by events beyond our control, including natural disasters, pandemic, political unrest, or other force majeure events.

Dispute resolution

Any disputes arising in connection with the retreat will be resolved through negotiation and, if necessary legal action. By registering for a Black Girls Hike UK C.I.C trip, you acknowledge that you have read and agree to these terms and conditions. If you have any questions or require clarification on any aspect of these terms, please contact us an info@bghuk.com before proceeding with your registration.

Liability 

All guests must refrain from any illegal act or any conduct unbecoming a trip guest, conduct or language which may give offense to a team member or guest or any act which may cause damage to property. If Black Girls Hike UK C.I.C or any of its staff, consultants or agents become aware of any such act/ conduct then Black Girls Hike UK C.I.C reserves the right to ask a client to leave the premises, property or facility, this will be without refund or compensation to the guest. In these circumstances, Black Girls Hike UK C.I.C will have no further responsibility to the guest.